Faculty Guide to Library Services
The Registrar at your school will issue you an ID card and a current semester sticker for the card. Bring the ID card with the sticker to the library and it will be barcoded and laminated; you can then use it as your library card. You may wait until the first time that you check out books to do this.
The GTU Library card may be used for borrowing materials from both the Hewlett Library in Berkeley (commonly called "the GTU Library") and its branch library at the San Francisco Theological Seminary (the SFTS Library).
Cards for regular faculty will expire each year, on September 22.
Loan periods vary, depending on the type of material borrowed and the expiration date of your card. Generally, however, the loan period for books for regular faculty is one year. Books on one-year loan may be renewed twice. Most other materials may be renewed five times. Please be aware that books can be recalled by other people who need them; you will have two weeks to continue to use recalled books until they must be returned to the library.
There are no fines for overdues for faculty, but fines are charged on lost or damaged materials. Once a bill is sent for an outstanding item, you will also be charged a non-revocable billing fee.
For information about recalling materials, placing holds, rare book use polices, or other information, see the web page on Borrowing Materials.
- The book I want is checked out; how can I get it?
If you are at the GTU Library and we have an available
copy at the SFTS branch library, (or if you are at SFTS
and the book is at the GTU Library), then you can have
it paged and sent over. If the only copy is at the library
and it is due in less than 2 weeks, then you can put a
hold on it; you will be notified by mail when it is available.
Books due in more than 2 weeks may be recalled for you.
Also, check to see if the book is available at U.C. Berkeley.
- How long does it take to get a book from SFTS/the
GTU Library?
1 to 2 weekdays, or as long as it takes to recall if it is
checked out. You will be notified by mail when it is available.
If both our copy and the branch copy are checked out we
will recall or place a hold on the copy with the least
time left on the initial loan.
- Who has checked out this book that I want?
We cannot tell you the name of the person who has the
book; library users have a legal right to confidentiality.
You may request recalls or holds on books that are out.
- If a book is ordered for the library, when will it
be available?
This varies widely, depending on the vendor, the availability
of the book from the publisher, and where the publisher
is located. At best, it takes 2 to 3 months, but often a
lot longer. You may request that the library purchase a new book by using our online form or by contacting Clay-Edward Dixon, Head of Collection Development, at 510-649-2509 / cedixon@gtu.edu.
- How can I get a book that is not at the GTU Library?
GTU faculty can borrow materials from the University of California, Berkeley library. (see below). Items that are not available at U.C. Berkeley can be requested via the GTU Library's Interlibrary Loan service. See the Interlibrary
Loan page for more information.
Each faculty member may have only one proxy card, but the card
may be used by more than one student. The faculty member is responsible
for all materials checked out with the proxy card. The proxy card
expires every year in September. To obtain a proxy card, the faculty member him or herself must fill out
an application, which is available at the Circulation Desk. The
proxy card must also be signed by the faculty member before it can
be used.
Course reserve packets are sent out to faculty who placed materials on reserve in the previous semester. If you would like to make a course reserve request for the first time, contact the library's Circulation Desk (510-649-2500) to obtain a course reserve packet. Alternatively, you may use our online or printable forms; please see Reserve Materials Guidelines for a link to these forms as well as other information about placing materials on reserve at the library, including deadlines and copyright guidelines.
Please note that class reading lists will not substitute for the "Reserve Course List" form.
Students also must use GRACE, the GTU Library catalog (see below for more information) to search for materials that you place on reserve for your class. Please direct them to the handout, Finding Course Reserves. This handout can also be downloaded and distributed in class.
Print versions of syllabi are collected by the library and made
available to students. Printed syllabi are kept in binders in the
Reference Collection, with the call number BV4070. Send print versions
of syllabi to the GTU Library, ATTENTION: REFERENCE DESK.
Faculty who wish to make copies of their syllabi available online
can do so using the GTU's Blackboard site. Blackboard is a course
managment system which allows faculty to make syllabi, announcements,
assignments, and discussion forms available to students via the
Internet. For more
information, see the GTU Blackboard
.
Contact Kris Veldheer, Instruction Librarian at veldheer@gtu.edu
or 649-2504 to arrange any of the services listed in this section or to obtain further information.
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Class Presentations
Librarians will prepare customized presentations for your class
in order to facilitate the students' research or to increase their
understanding of the resources available on the class topic.
Presentations will be usually be made in the Teaching Lab in the GTU Library, but a librarian can also come to your classroom.
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The Teaching Lab
The Teaching Lab is a special facility for hands-on training on computer-based resources. Workstations are at each student seat, plus a special teacher station is in the front. A built-in projector and screen enables teachers to project PowerPoint presentations or any other computer image for the class. Faculty may reserve the Teaching Lab for use with their class (i.e., the room may be used for other instruction besides library instruction). The Teaching Lab calendar is viewable via the Internet.
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Training for Research Assistants
The GTU Library can provide individual training for
research assistants in using the library's resources. Training
will familiarize research assistants with library research methods
and the special resources of our particular library.
Please help make students aware of the instructional opportunities
in the library. Help make library research a positive experience for your students by encouraging them to come early in the semester for instruction
in research methods and tools. Students who come late in
the semester with little skills or exposure to libraries have an
even more difficult time gaining knowledge of the research process
in writing papers. The following information list of services is
included here in order to familiarize you with the opportunities
available to students:
- Orientation Week
Tours of the library are given every hour on the hour on the Friday
of Orientation Week, the week before the fall semester begins.
Both new and returning students are welcome to drop in on any
of these tours.
- P.A.T.H. (Paper and Thesis Help)
One-on-one consultation is offered at the GTU Library to students
starting any new research project. During this 45?60 minute appointment,
the Librarian will identify places to find relevant information
and walk the student through the research process, from beginning
to end. Students may request an appointment at the Reference Desk.
- Workshops
A variety of workshops are offered each term at the GTU Library. See the current semester's workshops, with a description, on the workshops page.
Topics range from "Focusing Your Research Topic" to "Introduction
to Using GRACE."
- Tours
Tours of the library are offered throughout the year during Reference
hours for classes, groups, or individuals who request them.
- Information Handouts and Tutorials Online
Topics include "Finding Book Reviews," "Research on Biblical Materials,"
"Finding Early Church Materials," and much more. Paper handouts are available in the library. A selection of handouts and tutorials are available on the library's web site; see Tutorials Online.
The Reference Desk is located on Level 2 of the GTU Library. The desk is staffed Monday through Thursday, 9:00 a.m. to 6:00 p.m. and Friday from 9:00 a.m. to 5:00 p.m. during semesters. The phone number is 510-649-2501, or you may contact us via email at library@gtu.edu
Information about our hours and other services may be found on the GTU Library web site. From the home page, you may link to GRACE, the GTU Library catalog, to electronic resources available via the Internet, to tutorials and handouts on a variety of research topics, or to other useful sites on the Internet. Notices regarding special closings or other news will also appear on the library's home page.
See what materials the library owns by searching GRACE, the library's online catalog. Books may be looked up by author, title, subject, keyword, or call number. GRACE will tell you whether or not the book is checked out; look under "STATUS" for a particular books to find this information. Results can be emailed to yourself.
The GTU Library subscribes to several databases that are available via the Internet. Databases include journal indexes, full-text journal articles, electronic encyclopedias, and art images. Databases may be accessed in the library or remotely (from home or office). For remote access, click on the link that says "Off-campus access to this database." You will be taken to a screen that asks for your name and library card barcode number (on the back of your GTU ID card). Your library card barcode number serves as your password for access to these databases. Please see the Research Database Connection Problem Report Form to report any problems or contact the GTU Library Reference Desk, at 510-649-2501 / library@gtu.edu.
The Library has a variety of non-book materials: videos, DVDs, CDs, audiocassettes, filmstrips, kits, and slides. To see if we have a specific title, look it up on GRACE. Most materials circulate, but they may also be viewed or listened to in the Audio-Visual Room on Level 2 of the GTU Library.
Microform readers are in the Microform Area on Level 1. Some machines make photocopies; pay for copies at the Circulation Desk.
Three photocopiers are available for use in the library. One of the copiers on Level 2 accepts cash. All machines accept copy cards. Copy cards can be purchased at the vending machine on Level 2. The card is reusable and additional funds may be added to the card. The card itself costs $1; additional funds must be added beyond that initial $1 in order to pay for copies. Users are responsible for their cards and any "bad copies" that they make.
Please report any photocopier problems to the Circulation Desk.
At the GTU Library, four GRACE stations are located around the circular atrium. Five stations on the east side of Level 2 are for the Library's CD-ROM databases and other research purposes only. The five stations on the west side of Level 2 are general-use Internet stations; use is limited to 30 minutes per day (see the Internet Use Policy for more information). The Teaching Lab is reserved for class and workshop use only. There are no facilities for word processing, reading files on disks, or viewing personal CD-ROMs.
At the Branch Library at SFTS, computers in the public areas may be used for searching GRACE, databases, or Internet searching. A computer lab adjacent to the library is available for additional use.
See the web page, The University of California, Berkeley Library and Stanford University Library: A Guide for GTU Students, Faculty, and Visiting Scholars, for a description of the resources available at these libraries and information about getting a UCB library card. GTU faculty and students may borrow materials from these libraries at no charge. The libraries of the GTU and UCB have a cooperative agreement for purchasing materials: UCB depends on the GTU Library in some fields, and the GTU Library depends on the UCB Library in others. In this way, duplication of materials is avoided.
Blackboard is a course managment system which allows faculty to make syllabi, announcements, assignments, discussion forums, and other resources available to students via the Internet. All user support is managed by the GTU Library. For more information, see the GTU Blackboard page.
If you sit on a student's thesis or dissertation committee, a copy of the requirements for phsical format is available on the GTU website. The requirements are essentially concerned with the size of the margins, the font size, and the quality of the paper that the thesis/dissertation is printed on. The committee is responsible for bibliographic citation format, but the GTU Library Reference Desk is happy to give assistance to students with questions.
The GTU Library is happy to explain the guidelines to students ahead of time, and will do preliminary checks on the physical format, so encourage your students to take advantage of this service. Occasionally, a student who is leaving town will ask their faculty advisor to obtain the necessary signatures for physical format approval -- but do so at your own risk!, since the thesis/dissertation may fail to meet the format requirements. If you forsee such a situation arising, please have the student contact the GTU Library Reference Desk directly.
Last updated August 10, 2006
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